Ghana: “The new Ekool school management system aims to reduce administrative work”

Digitization has become an integral part of our lives. The role it plays has even increased amid ongoing concerns over COVID-19, as a result various sectors, including education, have had to rethink and adapt new ways of operating.

The digital transformation of the education sector in Ghana has seen a key development, especially during the lockdown period, where steps have been taken to implement distance learning for students at home. This represents a major shift in the teaching and learning experience for many students due to their familiarity with traditional face-to-face classroom sessions.

The concept of traditional education is changing in recent years. The pandemic has tested how knowledge can be affected. Could the shift to online learning be the catalyst for creating a more efficient method of educating students?

The world is changing and we are entering a new era with the rise of educational technologies designed to enhance the learning and teaching experience. One of these innovative technologies is the school management system.

School management systems and how they work

A school management system is the best solution to manage the daily operations of the school. It simply allows schools to manage administration, calendar, registration, admissions, attendance, student information, assignments and more.

It works as a centralized web platform that connects parents, teachers, students and other school authorities. Indeed, there are many benefits to be gained from operating with a school management system.

Why does a school need a school management system?

There are many great features a school can gain from operating with this system, apart from the fact that we are in a technological and super-connected world.

The software plays the role of reducing the old manual administrative task by making it easier and more efficient. It also provides real-time information to users – students, parents, teachers and administrators.

For example, the online platform allows teachers to insert data regarding student grades and absences, share learning materials and contact parents directly. Students can also connect with teachers, as well as upload assignments. Students absent from class can still access daily classes and assigned homework.

The good thing about such software is that it supports parents no matter how busy they are. Parents go directly to the platform to see their children’s development and learning progress without having to wait until the end of term or at ad hoc parent meetings.

If your child is absent in class, you will be able to see him instantly. It helps parents monitor their children’s attendance and homework submission. Because of this, runaway parents can have peace of mind as they can effectively fulfill their parenting roles at all times with little or no pressure associated with traditional physical school activities.

Due to the huge benefits listed above, many African countries are also leaning towards adapting school management software. For example, Nigeria has seen over 400 schools rolling on such platforms to improve teaching and learning efficiency. Uganda has also introduced prestigious software that is gaining momentum and transforming the education sector there, few African countries are making a difference with school management software.

These and many more are the essential features and benefits of using a school management system.

Why choose the eKool school management system?

One of the leading providers of a school management system is eKool (which stands for “e-School”) from Estonia. eKool was established in 2002 as an innovative information portal connecting parents, students, teachers and school administrators. It was designed to make lessons and homework easily accessible to students, facilitate the work of teachers and school management, and involve parents in the educational process.

eKool has been instrumental in helping Estonia become one of the world’s best in education. The country ranks n°1 in mathematics in Europe and n°8 in the world, n°1 in natural sciences in Europe and n°4 in the world and n°1 in reading in Europe and n°5 in the world.

The platform has an impressive track record in improving communication between teacher, student and parents, effective time management of teachers’ school activities; reduction in student absenteeism by 50% in 5 years, significant reduction in student dropout rates, significant involvement of parents in school procedures and reduction of 50% in the administrative work of teachers.

eKool continues to make an impact in all the countries where it operates. The Estonian government’s development program is funding the expansion of the eKool school management system as part of its private sector development initiative to other markets such as Ghana.

The path to follow

There is no doubt that a school management system is an essential need for every school to function. It holds so many crucial functions to ensure the proper functioning and efficiency of the school.

If you are a school and are considering a management system that can adapt to your school’s operations, your school can be signed up for a free trial to see how the eKool system works. Visit to provide your details and you will be contacted for next steps or call 0208138099 or 0553400663 for more information.

Jeremy S. McLain